The challenge
Every project we engage on starts with a tight constraint set — a fixed bid deadline, an incomplete drawing set, a competing estimator with a different scope read, or a client who needs the numbers defended in a contract dispute. This engagement was no exception.
GC bidding a 4-story medical office building. We caught a 3,400 SF mismatch between the structural plan and the architectural plan that the competing estimator priced as-drawn. Corrected scope shaved $640K from our client's bid.
What we did
Our team executed the full Vortex workflow on this project: free scope review within 4 business hours of receiving documents, full quantity takeoff in the client's preferred tool, second-estimator QA review, and bid-day support during the submission window. Every line item in the deliverable was linked back to a specific plan reference with a documented productivity assumption and cost source.
For this healthcare project in Dallas, TX, we used:
- RSMeans Construction Cost Data with the Dallas city cost modifier
- Trade-specific labor productivity references (NECA, MCAA, or PHCC depending on scope)
- Current local supplier pricing for volatile materials
- Prevailing-wage compliance where the project required public-work rates
The outcome
The headline number for this engagement: 1.2% margin of win. The deliverable held up under scope review and bid-day clarifications.
This is one of dozens of similar wins we deliver in any given quarter. We can't share names due to NDA, but we can share methodology — and we'd be happy to share references in your specific market segment during the qualification stage.